Probe Cash Book

Control Panel

What are the features...

Probe Cash Book (Version 2.4) can only be purchased as a fully featured system and includes the following...

Allows you to keep several separate cash book data files on the one computerised cash book system.

A simple process to create new cash book data files, with also an option for you to copy the account codes from another Probe Cash Book data file on your system.

With the advent of Internet Banking you can now download your Bankstatement transactions in electronic format and import these directly into Probe Cash Book (limited to some New Zealand Banks). This means all you have to do is code the transactions. The system can even remember some transactions such as Automatic Payments so they come through precoded. What could be easier.

The "Data Input" screen gives you all the information at your finger tips with the use of drop down list boxes.

Data Input Screen

Data entry has virtually unlimited multiple analysis, which allows you to dissect a payment or receipt to various ledger account code classifications.

GST codes are user definable and are linked to your account codes to automatically calculate the GST component.

Both the GST code or the GST amount can be over ridden for any transaction.

A list of suppliers names can be maintained to help speed up data entry, and these suppliers can also be linked to a default account code to assist you with transaction entry. eg your telephone suppliers name can be set up so that any entries associated with that name automatically default to your telephone ledger account code.

Account code help is a memo field for you to keep notes on specific account codes to assist you with the correct and consistent classification of transaction entry. These notes are displayed when an account code is selected during transaction entry.

Data entry also provides for units and is suitable for entering quantities for farmers livestock sales and purchases.

Multiple financial years are kept on line. There is no balance forward routine, you just keep adding financial years based on your balance date as they are required.

Supports multiple bank accounts.

It is a simple to process to balance your bank reconciliation. Just enter the closing balance from your bank statement and then tick off the transactions in the order they appear on your bank statement by double clicking on the entries. After all entries on the bank statement have been ticked off, your bank account should now be reconciled as shown below.

Bank Reconciliation Screen

Then with a couple of clicks of the mouse, the New Zealand Goods and Services Tax Return is then produced on the payments basis, and can be set up to automatically calculate the private use income and capital use adjustments. The GST return produced by the system closely resembles the actual New Zealand Inland Revenue Department form...

GST Return

Comprehensive reporting.

Chart your results graphically.

Sample Chart

Payment of Accounts is provided by either printing on standard bank two-to-view cheque forms, or creating a Direct Credit Schedule on floppy disk (limited to some New Zealand Banks). Including the printing of payment advice slips and DL-E envelopes.

Budgeting with actual replacing budget and variance reports.

Export year to date and monthly figures to Excel.

Export of transactions to your accountant by email or on floppy disk formatted for the following Chartered Accountant systems
- APS Professional Accounting
- MYOB Accountants Office
- Global Client Accounting
- Solution6 MAS4

Send the data file to your accountant by email.

On line Help

Easy installation of software

Has a built in Backup system that zips up your data file.