Probe Cash Book (Version 2.4) can only be purchased as a
fully featured system and includes the following...
Allows you to keep several separate cash
book data files on the one computerised cash book system.
A simple process to
create new cash book data files, with also an option for
you to copy the account codes from another Probe Cash
Book data file on your system.
With the advent of Internet Banking you can now download your Bankstatement transactions in electronic format and import these directly into Probe Cash Book (limited to some New Zealand Banks). This means all you have to do is code the transactions. The system can even remember some transactions such as Automatic Payments so they come through precoded. What could be easier.
The "Data Input" screen gives you all the information at your
finger tips with the use of drop down list boxes.
Data entry has
virtually unlimited multiple analysis, which allows you
to dissect a payment or receipt to various ledger account
code classifications.
GST codes are user
definable and are linked to your account codes to
automatically calculate the GST component.
Both the GST code or
the GST amount can be over ridden for any transaction.
A list of suppliers
names can be maintained to help speed up data
entry, and these suppliers can also be linked to a
default account code to assist you with transaction
entry. eg your telephone suppliers name can be set up so
that any entries associated with that name automatically
default to your telephone ledger account code.
Account code help is a
memo field for you to keep notes on specific account
codes to assist you with the correct and consistent
classification of transaction entry. These notes are
displayed when an account code is selected during
transaction entry.
Data entry also
provides for units and is suitable for entering
quantities for farmers livestock sales and purchases.
Multiple financial
years are kept on line. There is no balance forward
routine, you just keep adding financial years based on
your balance date as they are required.
Supports multiple bank
accounts.
It is a simple to
process to balance your bank reconciliation. Just enter
the closing balance from your bank statement and then
tick off the transactions in the order they appear on
your bank statement by double clicking on the entries.
After all entries on the bank statement have been ticked
off, your bank account should now be reconciled as shown
below.
Then with a couple of
clicks of the mouse, the New Zealand Goods and Services
Tax Return is then produced on the payments basis, and
can be set up to automatically calculate the private use
income and capital use adjustments. The GST return
produced by the system closely resembles the actual New
Zealand Inland Revenue Department form...
Comprehensive
reporting.
Chart your results graphically.
Payment of Accounts is
provided by either printing on standard bank two-to-view
cheque forms, or creating a Direct Credit Schedule on
floppy disk (limited to some New Zealand Banks).
Including the printing of payment advice slips and DL-E
envelopes.
Budgeting with actual
replacing budget and variance reports.
Export year to date
and monthly figures to Excel.
Export of transactions to your accountant by email or on floppy disk formatted for the following Chartered
Accountant systems
APS
Professional Accounting
MYOB Accountants Office
Global Client
Accounting
Solution6 MAS4
Send the data file to your accountant by email.
On line Help
Easy installation of
software
Has a built in Backup system that zips up your data file.